Executive Assistant

The Execu|Search Group   •  

New York, NY

Industry: Professional, Scientific & Technical Services

  •  

5 - 7 years

Posted 7 days ago

The Executive Assistant will:

  • Keep broker on time for appointments; ensure meeting materials are prepared, transportation and travel arrangements, reservations, etc.
  • Update broker contacts, especially current telephone numbers and email addresses
  • Organize and input broker expenses and charitable contributions, track payments and allowances
  • Review broker emails promptly, reply where necessary, print attachments, follow up on actions, and flag urgent messages
  • Produce error-free correspondence and presentation materials
  • Create and maintain up-to-date Admin Support Guide to be used in the event of absence
  • Submit error-free time sheets on a timely basis

REQUIRED SKILLS

  • 5+ years of experience providing Administrative support to Executive-level staff
  • High School Diploma / GED
  • Working knowledge of Salesforce & Concur
  • Microsoft Office/Suite proficient
  • Solid problem solving and time management skills
  • Exceptional phone etiquette
  • Great interpersonal skills
  • Excellent communication skills (written and verbal)
  • Strong attention to detail
  • Highly organized
  • Able to multitask efficiently and effectively 

Desired Skills

  • Associate's and/or Bachelor's Degree in a related field
  • Real Estate background

J145779

$90K - $100K