Executive Assistant

The Howard Hughes Corporation   •  

Dallas, TX

Industry: Real Estate & Construction

  •  

11 - 15 years

Posted 13 days ago

ESSENTIAL JOB RESPONSIBILITIES:  

  • E-mail Organization for Chief Administrative Office.  This includes sorting through e-mails; distributing e-mails to different people/locations if necessary; checking with CAO to determine if and/or what kind of response is necessary to e-mails, meeting requests, social events, etc.; drafting responses for CAO review and all other activities related to organizing and responding to e-mails.
  • Calendar organization.  This includes keeping track of meetings, appointments, conference calls, social engagements, etc. and ensuring that the CAO is aware of their scheduled obligations on a daily basis.
  • Assist in reconciling the CAO’s corporate credit card on a monthly basis.  This includes obtaining the required receipts and other back-up documentation, preparing an expense report and ensuring the expense report is processed in a timely manner.
  • Assist with the CAO’s travel detail coordination.  This includes working with designated travel agent, flight management group, coordinating hotel accommodations and ground transportation as necessary. 
  • Coordinate and manage department calendar
  • Sort/coordinate vendor calls.
  • Participate in meetings as requested; prepare and distribute notes if necessary.
  • Screen incoming phone calls as necessary.
  • Other general administrative duties as assigned.

  KNOWLEDGE, EXPERIENCE AND SKILLS:

  • Minimum 10 years of experiencesupporting a C-level executive.
  • High level of organization skills working with large volumes of information.
  • Maintain a professional appearance at all times. 
  • Professional interaction with clients and vendors.
  • Build positive working relationships with employees at all levels within the organization.
  • Be resourceful and able to work efficiently even if given very little direction and information.
  • Able to effectively multi-task and handle multiple projects.
  • Exercise sound judgment when making decisions and willing to ask if unsure.
  • Able to meet deadlines as necessary.
  • Effectively work with minimal supervision. 
  • Strong Attention to Detail skills.
  • Exceptional Communication Skills both verbal and written.
  • Good problem solver/creative thinker.
  • “Can-do” attitude and pro-active.
  • Highly proficient in MS office applications: Outlook, Word, Excel, Power Point.

  EDUCATION, CERTIFICATIONS AND LICENSES:

  • Associates Degree required. 
  • Bachelor’s Degree strongly preferred.   

  WORK ENVIRONMENT:

  • Dress code is business professional.
  • Typical office environment.